Document Management

COCC provides rapid access to the full breadth of your institution’s documents. This document management system improves the bottom line with increased efficiency and reduced risk by meeting higher standards for compliance and business continuity. Security is built into our document archive with data encryption, document retention policies and records management and storage.

Click Once Convenience

The document management suite is web-centric, giving you “click once” convenience that’s easy to deploy across your department or enterprise. The document repository monitors incoming media and automatically populates retrieval indexes and supports embedded barcodes. Scanned documents, Word files, Excel spreadsheets, PDF, picture, audio and video files are immediately accessible from authorized workstations throughout your institution.

Compliance

Establish internal controls and measures while gaining the visibility and audit ability to enforce them.

Imaging Software

Document management software is a high-speed scan and workflow application. It offers barcode technology and user-defined, automated indexing. An enterprise report management software provides full-text search, retrieval and archival software for computer-generated reports.

Tracking Solutions

To maintain compliance and assist in audits, tracking software offers reminder notices, status, and exception reporting. An eSignature software electronically signs applications, contract forms, legal agreements and more. All application are seamlessly integrated.

How it Works

New account information entered in the INSIGHT core system automatically populates the appropriate forms in document management and launches the software to electronically sign applications, contract forms, legal agreements and more. All applications are seamlessly integrated.

FEATURES

Media Retrieval

The document repository monitors incoming media and automatically populates retrieval indexes and supports embedded barcodes. Documents are immediately accessible throughout your institution.

Advanced Search

Using familiar Internet search techniques, the system enables you to quickly find any document in seconds.

Document Tracking

The tracking system shows you when documents were created and accessed – an invaluable tool for creating intelligent workflows and increasing productivity.

Intelligent Workflows

Increase your institution’s productivity with consistent, managed processes for assembling document packages. Built-in email alerts and approvals create control points for better process monitoring.

Electronic Signatures

Consumers can sign any document electronically, eliminating the need to create and scan paper for storage. Signed electronic documents are automatically indexed and archived for rapid access.

NPCI Security

Reduce risk by filing documents more quickly and accurately, and by tracking access – the best ways to protect sensitive documents and non-public customer information (NPCI) from unauthorized access.